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Procedure for seeking to fill current open positions and/or post new positions within the College of Health and Human Development. 

Procedure for Requesting a Position

All requests to post and fill current vacancies and to post and fill new positions should be submitted through the appropriate channels outlined below based on position type and funding source. Specific guidance by position type is provided below. 

The University utilizes a Hiring Exception Request (HER) process for certain positions to assess need and fiscal impact.  Searches to fill critical positions, including those needed for safety, student success, return on investment, and compliance will go through this process. Positions needed for reasons other than safety, student success and compliance can be considered on a limited case-by-case basis.   If a position should be identified as critical to safety, student success, or compliance, the unit head must follow the guidelines below for requesting an exception.   Note that all requests for exceptions will be subject to individual review by the Dean, and then if the Dean supports the request, by the Provost.  Exceptions will not become the rule - please think carefully before requesting an exception.

100% Externally-Funded Full-Time Positions

Hiring Managers are not required to complete and submit a Hiring Exception Request for approval to post a fully-externally funded full-time position. Please note: If any portion of the position will be funded on general funds for any period of time (this includes some endowed funds and faculty account funds), the position will need to be approved by the Provost and a Hiring Exception Request needs to be completed.

All positions must be approved by the Department Head, Center Director, or Unit Head. Hiring managers must verify all administrative and budgetary approvals for externally-funded positions prior to posting a position. 

All grant funds must be available and in university accounts at the time of posting. Managers must also verify that the correct Budget/IO (funding Source) is listed in Workday. 

Once approval and funding are verified, managers may proceed with posting. All full-time externally funded positions must comply with applicable University policies.  

Please note: If any portion of the position will be funded on general funds (this includes some endowed funds and faculty account funds), the position will need to be approved by the Provost and a Hiring Exception Request needs to be completed using the appropriate guidance.

Part-Time Positions

Hiring managers are NOT required to complete and submit a Hiring Exception Request for approval to fill part-time positions.

Part-time employees are classified as either part-time academic or part-time non-academic. For more information regarding part-time positions, please refer to policy HR103, Employment Conditions for Part-Time Employees.  Please note there may be restrictions on remote work for part time academic and non-academic employees in certain states and locations. 

Existing graduate students are not permitted to continue the same work they perform in their assistantship over the summer if they were funded on an assistantship during the academic year. Graduate students who are on a funded assistantship may perform work that is different from the work they were performing during the academic year as a part-time employee.  

Resources

For budget-related questions please reach out to the financial contacts listed below: 

  • Finance Contact (Grants):  Niki Page  Email: nlg4@psu.edu 
  • Finance Contact (Non-Grant Funds)- Nicky Rigg Email:  nrr2@psu.edu 

 

For human resources, Workday, or hiring-related questions, please see the following resources:

For